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8 Ways to Effectively Prioritize the Things on Your To-Do List

Priorities are important things — I know, you know that. But many of us are guilty of the habit of reacting on — and off — our to – do list to the urgent things, rather than responding to the important ones.

Important activities should be of high priority as they are the things that contribute most to our goals. They have more long-term impact and should help us to achieve our goals as much as possible. Usually, urgent activities are more of a short-term nature and may or may not relate to our overall goals and usually do not make significant contributions. Instead, they make endless demands on our time by pressing us every day.

Between the urgent and the important there is a constant tension. And because today’s important things rarely need to be done — and the urgent thing almost always needs to be done — there is a critical need to learn how to set proper priorities so that our visions, goals, and desires can be better met.

Do not prioritize on the basis of who gave you the work ; fit it for the big picture on the basis of its importance and urgency. Most people don’t take the time to prioritize this time. They are usually reactive, so try to be proactive in a concerted effort.

How much time can you gain by changing your habits — by prioritizing them more effectively? Here are eight tips you can apply to daily tasks:

1. Create lists

Focusing and multitasking help with priority notes and lists.

2. Set your daily planning priorities.

To make room for productive items, eliminate or minimize unproductive to – do items from your daily list.

3. Learn when your high-energy time is.

When you have the most energy gains minutes through more effective work, schedule your priority work.

4. Sort emails early in the day.

And quickly appropriate categorization of each piece — now, future, trash. Because each piece is addressed only once, you’re gaining time all day long.

5. Simplified email request.

Request that people send you priority emails with clear bullet points, not long narratives, to spell out the actions you need. Set the example by sending only effective, bullet – pointed emails.

6. Write down your goals before returning phone calls.

To gain time by communicating more quickly and effectively.

7. Make your reading a priority.

By learning newsletters, articles and books from the skim industry. Then just read what gives you real value.

8. Create and follow a written agenda for each meeting.

By learning newsletters, articles and books from the skim industry. Then just read what gives you real value.

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